Requirements For Scientific, Cultural And Artistic Activities, Including University And Other Exchange Programs  

1.                General requirements  

1.1              Visa Fee {A.F.V. 2007/840/CE. Art. 6.1}

For Consular Fee details, click here

Please note following applicants are exempted from Consular Fee charges:

-          Pensioners - relevant proof required {A.F.V. 2007/840/CE. Art. 6.4.k}

-          Applicants under the age of 18 years as on date of application submission

       {A.F.V.2007/840/CE.Art. 6.4.n}

-          Applicants under the age of 21 years dependant on parents - A notarized statement in

       original from applicant’s parents is required, confirming the dependency

       {A.F.V. 2007/840/CE. Art. 6.4.n} 

1.2              Visa Application Form   

Completed visa application form in duplicate, duly signed by the applicant (In case of minors, applicant’s guardian/parent should sign on behalf of the minor applicant) 

Forms should be filled either in the Spanish or in the English language.

1.3              Photographs       

1.4              Valid Passport(s)  

a.       International passport with minimum validity exceeding three months from the date of return.    

b.      Photocopy of ALL the pages should be submitted with the application.

In case the applicant is holding more than one International passport, applicant should

provide with the following:

-                      Other passport(s) in original ALONG with photocopies of all the pages of each

            additional passport

-                       In case previous passport(s) is/are cancelled, applicant must submit a certificate from

            the relevant authority about its cancellation  

c.       In addition, photocopy of all pages of the internal passport is required.  

--------------------------------------------------------------------------------------------------

2.                 Documents required 

2.1              Insurance  

            Travel insurance covering all Schengen countries with a minimum coverage of Euro 30000.

            The   insurance coverage is expected to include:

-                       Urgent medical treatment

-                       Emergency admission to hospital

-                       Repatriation

IMPORTANT: It is mandatory to submit a valid medical insurance along with your visa application form. The validity of such medical insurance must cover the entire duration of stay or exceed the number of days of intended stay mentioned in visa application.

2.2              Purpose of travel to Spain (A.F.V. 2007/840/CE. Art. 4.1/f)

An original request from host organization to participate in those activities. The request should include information of the following:

-                       list of participants

-                       information about duration of the program

-                       details of who will cover the cost of the visit

-                       accommodation details (with complete address and contact details)

2.3             The applicant must show that he/she is economically and socially rooted in

           Ukraine , by means of, among other:

a.         Document proving employment or membership in the Ukrainian scientific, cultural, artistic

       organization that is taking a part in the program along with the Salary drawn

b.       Details of additional earnings from alternate sources in Ukraine (e.g. rental income,

          properties, company shareholding, etc)

c.          Copies of Schengen visas issued in the past

2.4              Proof of financial means and stay in Spain

Sufficient supporting documents as proof of financial means should be submitted which confirms solvency of € 561, 60 per person for 9 days in Spain . This amount will be increased to € 62,40 for additional day spent in Spain . Some of the possible proof of financial means could be:

-                      Bank Statement (at least last THREE months of bank TRANSACTIONS); or

-                       Traveler Cheques; or

-                      Copy of both sides of the Credit Card(s) ALONG with the ATM receipt showing your

            current balance in the account; or

-                       Proof of a banking Grivna-to-Euro currency exchange.

-                      Confirmation of the payment made for the travel and accommodation; or Guarantee

            letter from the host company, where it clearly indicate if they will take care of the cost

            of travel and accommodation

 2.5            Proof of stay in Spain

Reservation of hotel booking or other rented accommodation, duly signed by competent person on a letterhead (there must be identifier code NIF or CIF), with complete address and contact details of the accommodation in Spain

2.6              Mode of Transportation

Travel booking By Air or any other mode of transportation

The Embassy of Spain reserves the right to ask for any additional

documents.

-------------------------------------------------------------------------------------------

  Special cases  

Ø                   Non – Ukrainian applicants    

For non-Ukrainian passport holders, copy of the Residence Permit and Work Permit must be submitted. However, Original should be shown at the time of visa application submission.  

Ø                   Unaccompanied Minors    

For minors that are not accompanied by parents (only for children till the age of 18):

a.       Authorization letter from parents duly notarized, which precisely indicates the travel dates

      of the minor

b.      Photocopy of birth certificate of the minor

c.       Photocopy of parents’ passports (Internal and International passport)

d.      Certificate of employment of minor’s parent(s)

IMPORTANT: All documents submitted by the applicant must be translated into Spanish – EXCEPT for copies of passports, travel ticket, Bank account information and Insurance.